Your export desk, connected
The sales workspace for vehicle and equipment exporters.
From export enquiry to sold equipment, connect buyer needs to real stock, prepare export offers and follow up every deal from one workspace.
How it works
One export sale. From first enquiry to confirmed outcome.
Enquiry → Buyer Need → Stock → Offer / Proforma → Follow-up → Negotiation → Won / Lost → Export documents
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01
Receive the enquiry
Keep the buyer’s request and conversation in context.
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02
Understand the Buyer Need
Record model, budget, destination, timing and requirements.
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03
Find relevant Stock
Review real units, budget fit, availability and reservations.
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04
Build the Offer / Proforma
Set currency, freight, Incoterm, payment terms and validity.
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05
Follow up
See due actions, waiting replies and offers awaiting response.
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06
Negotiate
Handle buyer questions, change requests and linked revisions.
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07
Record Won / Lost
You confirm the outcome, agreed offer and stock disposition.
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08
Prepare export documents
Continue eligible Won sales into the export dossier and document pack.
The connected sale
Follow one export sale in about a minute.
Three Toyota Hiace, a Senegal buyer and one connected sale — from enquiry to a confirmed Won outcome.
Read the walkthrough
See buyer activity on the dashboard. Open the Senegal enquiry with three Toyota Hiace. Review destination defaults and an eligible Antwerp–Dakar rate. Open the finalized proforma and its Buyer Offer. The buyer requests a price change. Compare Rev. 2 with the preserved Rev. 1. The buyer accepts; the seller confirms the sale and stock disposition. Review the Won sale and its Export Pack, then finish with Management Reporting: outcomes, previous-period comparisons and the current pipeline. Request a demo. Fictional Atlas Export data throughout.
Silent recording · English interface and captions · Fictional data.
The video could not load. Request a demo
Built around the exporter’s sale
Your stock and export terms belong in the sales workflow.
A generic CRM starts with contacts and deals. You still have to connect stock sheets, destination terms, freight and document templates. Exporlio starts with the buyer’s enquiry and the vehicles or equipment you can actually offer.
Buyer Need, real Stock, Offer / Proforma, follow-up and export documents share the same commercial record.
Buyer + real stock
Three Hiace. One conversation.
A Senegal buyer asks for three Toyota Hiace. Link the distinct stock records to one enquiry, with the responsible person, stage and next action in view.
References, specifications, photos and availability stay close to the discussion.
Inventory-aware sales
Find relevant stock while the buyer’s request is still in view.
Smart Stock surfaces real vehicles and equipment from the enquiry or saved Buyer Need. Review model and specification differences, comparable-currency budget fit, availability and reservation conflicts before choosing what to offer.
Suggestions support your decision. You select the units and verify requirements; stock is never promised to a buyer by a suggestion.
Explore stock and reservationsOffers and proformas
Create offers and proformas without starting over.
Set destination and port, currency, freight, Incoterm, payment terms and validity. Add line items and stock references where relevant.
Share a secure, branded Buyer Offer link for the exact finalized revision. On a phone or desktop, the buyer can read the offer, download its PDF, ask a question, request changes or respond with acceptance. No buyer account required.
Rev. 1 → change request → Rev. 2
Negotiate without rewriting history.
The buyer requests a revised price. You create Rev. 2, compare the changes and finalize the new terms. Rev. 1 and its commercial history remain available.
A view is a useful signal. Acceptance asks you to confirm the sale; it does not mark the enquiry Won or sell stock.
Explore Offers & ProformasFollow-up and priorities
Know what needs your decision next.
Start with new enquiries, replies waiting, overdue follow-ups and offers awaiting response. Keep an owner and a next action on each deal, then review buyer questions, changes and acceptance in the same workspace.
New enquiries & replies
See requests to pick up and buyer replies waiting for an answer.
Overdue, today & upcoming
Give each follow-up an owner and a date. Reschedule or complete it with the next action.
Offers & decisions
Review offers awaiting response, change requests and acceptance needing sale confirmation.
Communication and AI assistance
Understand the request faster. Prepare a better-informed reply.
Keep relevant email and configured WhatsApp exchanges around the enquiry. AI assistance, when configured, draws on the buyer conversation, saved Buyer Need, Stock and commercial context to help review requirements, understand the deal and prepare replies or negotiation reviews.
Recorded facts and AI interpretation remain distinct. You review the suggestions, approve saved requirements and decide what to send or change.
Explore communication and AI assistance- Enquiry email
- After setup and validation, receive and reply to enquiry emails from the commercial record and send finalized documents. This is not full mailbox sync. Provider acceptance does not mean the buyer has read the message.
- Configured WhatsApp
- Configured WhatsApp workflows can connect messages and commercial activity to enquiries. Availability is confirmed during private-pilot setup. Exporlio is not a full WhatsApp inbox.
Destination + proposal
Your Antwerp–Dakar rate, ready to review.
Reuse your company’s destination defaults, then review the ports, route, shipping mode, currency and validity of a saved Freight Rate. Apply an eligible rate explicitly to the Offer or Proforma.
Your company’s rates, not live carrier prices or transport booking.
Sale confirmed
Keep the agreed sale and export paperwork connected.
For an eligible Won sale with an agreed Offer or Proforma, prepare a Commercial Invoice and Packing List in the export dossier. The Export Pack brings together finalized sale documents, the Equipment List and qualifying Specification Sheets.
Your team reviews and finalizes the documents. Customs filing and transport booking remain with your established providers.
Management visibility
See what is working — not just what is open.
Daily work becomes a management view of outcomes, pipeline and buyer interest. Reporting follows the same enquiries, stock, documents and destinations your team already manages in Exporlio.
- Won performance
- Compare Won sales, closed win rate and Won value with the previous period, with each currency kept separate.
- Current pipeline
- See open enquiries by stage and recorded value without presenting a historical pipeline snapshot.
- People and sources
- Compare current salesperson results and see which enquiry sources lead to Won outcomes.
- Export and stock
- Review finalized destinations, Incoterms and available stock attracting buyer interest.
Solo exporters and small teams
Useful for one founder. Structured for a growing export team.
Work on your own, with an associate, in a family business or with a growing team. Keep responsibility clear without rebuilding the sale each time someone joins the conversation.
Separate accounts. Separate companies.
Use owner, admin and salesperson roles, with custom roles and permissions configured by the owner. Switch between company workspaces while keeping each company’s records separate. Confirm access and team size during pilot setup.
Product →Founding Pilots
Test the workflow with your own export desk.
Start with a demo. Review your stock file, document and enquiry source together, then agree a focused pilot with guided setup and regular feedback.
Request a demoAgree the scope first
Set clear pilot terms before starting.
€99 total for six weeks for the first three selected companies, excluding applicable taxes. Guided setup and weekly feedback, under agreed terms. No automatic renewal.
Review indicative pricingQuestions exporters ask
Check the fit before starting.
Is this another CRM?
Exporlio centres on the export sale: enquiry, customer, vehicle or equipment, offer/proforma and follow-up. Use the demo to compare that workflow with your current tools.
Does the buyer need an account?
No. A secure Buyer Offer link opens the exact revision on mobile or desktop. The buyer can ask a question, request changes or accept. You remain responsible for confirming the sale.
Does it integrate WhatsApp?
Configured WhatsApp workflows can connect messages and commercial activity to enquiries. Availability is confirmed during private-pilot setup. Exporlio is not a full WhatsApp inbox.
Can I import Excel and stock?
Save customer and serialized stock spreadsheets as CSV, map the columns and review the preview. For Parts & Consumables, use the catalogue CSV template and preview; record quantities separately through inventory movements. Native Excel workbook import and automatic spreadsheet synchronization are not included.
Can I create French and English proformas?
Yes. Choose the PDF language independently of the interface and apply your document branding. Your descriptions and terms are not automatically translated.
Can I receive enquiries and email offers?
Yes, after setup. Connect a website backend or email receiving address, reply from the enquiry, and email finalized PDFs. Confirm forwarding and reply threading during onboarding.
Can my team manage several companies?
Yes. Each member has a separate account and role; a user can switch between companies they belong to. Company data stays separate.
Can I export my information if I leave?
Authorized users can export customers, enquiries, serialized stock and Parts & Consumables as CSV, including supported filtered results, and download finalized PDFs. A complete self-service export of conversations and all account data is not implemented; agree any additional handover before the pilot.
Does this replace accounting or arrange shipping?
No. Record freight, destination, Incoterm and payment terms on commercial documents. Keep accounting, carrier booking and customs work in your existing processes.
What happens after I request a demo?
We review your company’s needs and contact you about a demo or pilot fit. Submitting the form creates no account, guarantees no selection and starts no subscription.
Bring one real enquiry to the demo.
Walk through your stock, your export terms and your next follow-up. Then decide whether a guided pilot fits your team.